Electronic Data Storage Best Practices

Setting a clear policy for electronic records management is critical for day to day operations as well as being in compliance with record keeping laws. Paper is relatively easy to understand electronic data however is not so simple. My laptop is barely over a year old and already i ve accumulated thousands of files.

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Calm the file frenzy.

Electronic data storage best practices.

Storage decisions include planning to support the search and retrieval of paper electronic and email documents. Best practices for corporate data retention. I can imagine how hectic it is in a company network environment that caters to dozens or hundreds of people. So if the document is a letter to a customer reminding him that payment is overdue call it something like overdue 20180115.

A common best practice for backing up and storing your data is the 3 2 1 rule which says you should keep. Beware though to think of cloud storage as. 2 types of storage media and. First you must figure out where the documents will be stored so they are easily located if necessary.

October 23 by contel bradford. 1 copy should be offsite. Having 1 copy offsite protects your data from local risks like theft lab fires flooding or natural disasters. Give electronic files logical specific names and include dates in file names if possible.

The goal when naming files is to be able to tell what the file is about without having to open it and look. Here is an overview of best practices on managing physical files and documents. 3 copies of your data on. With all the wonders of technology there still doesn t seem to be a perfect substitute for doing business in paper and writing.

Physical file management best practices. 7 best practices of file management and archiving. Determine document storage method.

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